Contracts and Forms for Contractors

Procurement Forms and Documents

1. Form A: This form to be used by Vendors submitting Certifications and Financial Disclosures who are not registered in the Illinois Procurement Gateway. (If Form A or Form B are required in the Procurement Advertisement).
2. Form B: This form to be used by Vendors submitting Certifications and Financial Disclosures who are registered in the Illinois Procurement Gateway. (If Form A or Form B are required in the Procurement Advertisement).
   Note: To open this PDF using Adobe Reader or above, right click the link and select "Save link as..." if using Chrome or "Save target as..." if using Internet Explorer. This will let you download the form and open it using your Adobe application.
3. Electronic File Naming Convention: Required for all documents being submitted to the University in PDF format.
4. File Naming Conventions: Learn How to Name a File.
5. Invitation for Construction Bid: Standard document that is used for advertisement on the Illinois Public Higher Education Procurement Bulletin website.
6. Bid Submittal Checklist: A checklist for use by Contractors to verify the bid submittal includes all required documents.
7. Subvendor Documentation: PRZM Submission Process Job Aid.
8. CPO Financial Disclosure Affidavit: CPO form that can be used in place of Form A or Form B when one of those forms were already vetted and approved, including potential conflict of interest(s) if any, from a prior contract with the University of Illinois within a year from the Illinois Procurement Bulletin award posting.
9. Approved Prequalification Listing: This report lists companies with prequalifications currently approved by the University of Illinois. It is organized by Division of Work and will be updated on a weekly basis. CEI certification data included on the report should be verified with the CEI certification portal website at State of Illinois Commission on Equity and Inclusion (diversitysoftware.com)

Specifications - Standard Front End Documents
(CSI MasterFormat 2004)

1. Section 00 10 00S – Notice to Bidders (Single Contract)
2. Section 00 10 00M – Notice to Bidders (Multiple Contract)
3. Section 00 20 00 – General Instructions to Bidders
4. Section 00 30 00 – General Diversity and Veteran Goal Participation Documentation
5. Section 00 40 00S – Proposal (Single Contract)
6. Section 00 40 00M – Proposal (Multiple Contract)
7. Section 00 46 00 – Prequalification Statement
8. Section 00 50 00S – Standard Contract Execution Forms (Single)
9. Section 00 50 00M – Standard Contract Execution Forms (Multiple)
10. Section 00 60 00S – Standard Contract Administration Forms (Single)
    [Forms in this section are interactive unless otherwise noted.]
    • Index to the Standard Contract Administration Forms
    • Contractor's Schedule of Values
    • Payment Application: Part IA – Payment Certificate for Contractor without Assigned Subcontractor
    • Contractor's Payment Application: Part II – Schedule of Work
    • Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    • Contractor's Payment Application: Part IV – Employee Utilization Report
    • Construction Contract Change Order for Contractor (no assignment)
    • Emergency Work Authorization (EWA) / Field Directive (FD)
    • Contractor's Affidavit for Reduction in Retainage
    • Contractor's Affidavit for Final Payment
    • Contractor's Final Release and Waiver of Lien
    • Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    • Certificate of Substantial Completion
    • Certificate of Partial Substantial Completion
    • Contractor/Subcontractor Request for Proposal Breakdown Summary
    • Professional Services Billing Form
11. Section 00 60 00M – Standard Contract Administration Forms (Multiple)
    [Forms in this section are interactive unless otherwise noted.]
    • Index to the Standard Contract Administration Forms
    • Contractor's Schedule of Values
    • Payment Application: Part I – Payment Certificate
    • Contractor's Payment Application: Part II – Schedule of Work
    • Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    • Contractor's Payment Application: Part IV – Employee Utilization Report
    • Construction Contract Change Order for Contractor (assignment)
    • Emergency Work Authorization (EWA) / Field Directive (FD)
    • Contractor's Affidavit for Reduction in Retainage
    • Contractor's Affidavit for Final Payment
    • Contractor's Final Release and Waiver of Lien
    • Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    • Certificate of Substantial Completion
    • Certificate of Partial Substantial Completion
    • Contractor/Subcontractor Request for Proposal Breakdown Summary
    • Professional Services Billing Form
12. Section 00 70 00 – General Conditions
13. Section 00 90 00 – Addenda and Modifications

Single Prime

• Agreement
• Invitation for Single Prime Construction Bid
• Front End Documents
• Notice of Award of Contract/Notice to Proceed Construction
• Notice of Award of Contract
• Notice of Intent to Award Contract
• Notice to Proceed