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Certifications and Statutory Requirements form
: Required to be submitted for all Vendors and their subcontractors.
Review checklist
for Certifications and Statutory Requirements form.
Financial Disclosures and Conflicts of Interest form
: Required to be submitted for all Vendors and their subcontractors.
Guidance document
for Financial Disclosures and Conflicts of Interest form.
Form A
: This form to be used by Vendors submitting Certifications and Financial Disclosures
who are not
registered in the Illinois Procurement Gateway. (If Form A or Form B are required in the Procurement Advertisement).
Form B
: This form to be used by Vendors submitting Certifications and Financial Disclosures
who are registered
in the Illinois Procurement Gateway. (If Form A or Form B are required in the Procurement Advertisement).
Request for Professional Services Qualifications (QBS)
: Standard document that is used for advertisement on the
Illinois Public Higher Education Procurement Bulletin
website.
Request for Professional Services Qualifications (QBS) — CDB Only
Electronic File Naming Convention
: Required for all documents being submitted to the University in PDF format.
Planner/Project Manager Checklist
: Checklist to aid in verifying all steps are complete in the process.
Conflict of Interest Procedure
: Contact information if a conflict is identified.
PreBid Meeting Package Information:
Information to provide to vendors at pre-bid meeting:
Good Faith Effort Guidelines
Capital Procurement Summary
: A high level overview of the requirements and compile the guides, checklists, procedures and training documents related to capital that have been drafted to assist in the changes in the procurement process that went into effect in 2010
Subvendor Documentation
: PRZM Submission Process Job Aid.
Sample Standard Contracts, Forms and Procedures
Notice of Contract for Professional Services
- Standard form to be used for posting award for when a Professional Services Consultant selection has been approved by the Board of Trustees.
Notice of Contract Award
- Standard form to be used for posting award for when a Construction Contract is awarded.
Professional Services Agreement
: Copy of the standard Professional Services Agreement where project specific information is entered into the document in UPSIDE. The terms and conditions for the agreement are typical for most projects.
Sample Letter - Notice of Award
Professional Services Consultant
Professional Services Agreement - Construction Manager
: Copy of the standard Professional Services Agreement for Construction Manager where project specific information is entered into the document in UPSIDE. The terms and conditions for the agreement are typical for most projects that use a construction manager.
Professional Services Small Project Agreement
: Copy of the standard Professional Services Small Project Agreement where project specific information is entered into the document in UPSIDE. The terms and conditions for the agreement are typical for most projects.
Professional Services Consultant Evaluation Forms: Standard evaluation forms used as part of the
QBS Policy
requirements.
Preconstruction Phase Evaluation
(Required): Completed at the end of Bidding and Award Phase.
Construction Phase Evaluation
(Required): Completed at the end of Substantial Completion.
Conceptualization Phase Evaluation
(Required): Completed at the end of a Conceptualization Phase contract including Masterplans and Feasibility studies.
Retainer Evaluation
(Required): Completed prior to renewal or completion of a Retainer PSC Contract.
Design Phase Evaluation
(Optional): May be completed at the end of Schematic Design, Design Development and/or Construction Documents Phases.
Post Construction Phase Evaluation
(Optional): May be completed at the end of the Warranty Phase when all contractual responsibilities are complete.
Specifications - Standard Front End Documents
(CSI MasterFormat 2004)
Section 00 10 00S –
Notice to Bidders (Single Contract)
Section 00 10 00M –
Notice to Bidders (Multiple Contract)
Section 00 20 00 –
General Instructions to Bidders
Section 00 30 00 –
General Diversity and Veteran Goal Participation Documentation
Section 00 40 00S –
Proposal (Single Contract)
Section 00 40 00M –
Proposal (Multiple Contract)
Section 00 46 00 –
Prequalification Statement
Section 00 50 00S –
Standard Contract Execution Forms (Single)
Section 00 50 00M –
Standard Contract Execution Forms (Multiple)
Section 00 60 00S – Standard Contract Administration Forms (Single)
[Forms in this section are interactive unless otherwise noted.]
Index to the Standard Contract Administration Forms
Contractor's Schedule of Values
Payment Application: Part IA –
Payment Certificate for Contractor without Assigned Subcontractor
Contractor's Payment Application: Part II –
Schedule of Work
Contractor's Payment Application: Part III –
Affidavit and Partial Lien Waiver
Contractor's Payment Application: Part IV –
Employee Utilization Report
Construction Contract Change Order for Contractor (no assignment)
Emergency Work Authorization (EWA) / Field Directive (FD)
Contractor's Affidavit for Reduction in Retainage
Contractor's Affidavit for Final Payment
Contractor's Final Release and Waiver of Lien
Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
Certificate of Substantial Completion
Certificate of Partial Substantial Completion
Contractor/Subcontractor Request for Proposal Breakdown Summary
Professional Services Billing Form
Section 00 60 00M – Standard Contract Administration Forms (Multiple)
[Forms in this section are interactive unless otherwise noted.]
Index to the Standard Contract Administration Forms
Contractor's Schedule of Values
Payment Application: Part I –
Payment Certificate
Contractor's Payment Application: Part II –
Schedule of Work
Contractor's Payment Application: Part III –
Affidavit and Partial Lien Waiver
Contractor's Payment Application: Part IV –
Employee Utilization Report
Construction Contract Change Order for Contractor (assignment)
Emergency Work Authorization (EWA) / Field Directive (FD)
Contractor's Affidavit for Reduction in Retainage
Contractor's Affidavit for Final Payment
Contractor's Final Release and Waiver of Lien
Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
Certificate of Substantial Completion
Certificate of Partial Substantial Completion
Contractor/Subcontractor Request for Proposal Breakdown Summary
Professional Services Billing Form
Section 00 70 00 –
General Conditions
Section 00 90 00 –
Addenda and Modifications
Events
BOT Information
Board of Trustees Schedule
Board of Trustees Checklist
Announcements
U of I System Capital Updates - January 2022
01/26/2022 -
Changes to Documents, Systems, and Policies...
University of Illinois transitioning to the Illinois Procurement Gateway (IPG) System for Statutory Certifications and Financial Disclosure and Conflict of Interest Forms
12/22/2021 -
UI Capital Updates - July 2021
07/30/2021 -
Changes to Documents, Systems, and Policies...
Notice of Diversity Goals Change on University of Illinois Capital Contracts
06/16/2021 -
The University of Illinois System continues to support and promote use of Business Enterprise Program (BEP) and Veterans Business Program (VBP) certified vendors on all capital projects and is committed to vendor diversification by ensuring that diverse businesses are included in the University procurement process. ...
UI Capital Updates - January 2021
01/29/2021 -
Changes to Documents, Systems, and Policies...
See All Announcements