University of Illinois System

U of I System Capital Updates - July 2026

Posted on 07/29/2026

Changes to Documents, Systems, and Policies

The following changes have been made as a result of University of Illinois System initiatives:

CONTRACTS+ Document Changes

  1. Updates made to all Front End documents:
    1. Updated all FED Document 00 20 00-4.4 language to include "shall" rather than "may", as follows. "Failure to submit the required information by the project-specific prequalification deadline and failure to meet the project-specific prequalification requirements shall result in the bid being returned unopened."
    2. Added the following language to all FEDs: Document 00 20 00-12.1 and 12.3. "Form is not required for Bidder if the Bidder is a BEP/VBP certified vendor."
    3. Updated all FED Document 00 20 00-7.1 and Document 00 40 00-10.1 language to require form of Bid Deposit to be a Bid Bond. Deleted following language "cashier’s check, certified check, or bank draft in current U.S. funds made payable to The Board of Trustees of the University of Illinois, or"
    4. Updated all FED templates to allow language input for multiple Pre-Bid Conferences.
  2. Added following language to the Single Prime Front End document only, Document 00 10 00-2.4, Document 00 20 00-4.2, and 00 20 00-10.2.A.1. "If at the time of bidder submission and receipt of bids by the Owner, a bidder identifies that a Protected Subcontractor is in process of becoming prequalified with the Owner in accordance with Document 00 20 00-General Instructions to Bidders, or when Owner notifies bidder of the identified Protected Subcontractor not being prequalified with the Owner, the university shall grant a cure period of 10 calendar days for the Protected Subcontractor to become prequalified with the Owner, after Owner notifies bidder of the deficiency. Failure of a Protected Subcontractor to become prequalified with the Owner within the 10 calendar day cure period shall result in rejection of the bid."
  3. Created new Job Order Contracting templates for use in creating future Front End Documents, Bid Advertisements, Agreements, and Notice Letters. Templates will be available for use in August.
  4. Created new Design Build templates for use in creating future RFPs and Agreements.
  5. Previously added Legal into the Internal Reviews rounds for Retainer PSAs.
  6. Previously updated all templates in C+ text identifying UIC PSPM address as 1101 W. Taylor St., MC 892, Chicago, IL 60607.
  7. Added respective university headers and footers to templates for following letter documents. (a) Notice of Intent to Award. (b) Notice of Award, Notice to Proceed. (c) Notice of Award of Contract. (d) Notice to Proceed.
  8. Updated Notice of Intent to Award Letter language to ask for vendor to return their completed documents electronically to UI Project Manager at their email address.
  9. Previously updated PSA Amendment and CM Amendment templates with additional custom fields to memorialize following fee information in the Header, (a) Original PSA or CM Contract Total + Previous Amendment Total. (b) Current Amendment Total. (c) Contract Total.
  10. Added language regarding when a CPO Financial Disclosure may be submitted in lieu of a Form A or Form B, within all Front End Documents, Construction Bid Ad, QBS Ad, and RFP Ad.

PRZM Changes

  1. No changes.

FCPWeb Changes

  1. No changes.

VSA - CAPS Changes

  1. Previously updated Descriptions and Headers within VSA Evaluations Reporting to more precisely identify dates as "Evaluation Creation Date" and "Evaluation Completion Date".
  2. Added a control measure within CAPS that allows administration to prevent a submitting vendor to be approved by one of the CCU Prequalification Officers.
  3. Implemented campus authentication to process VSA logins for both UI staff and external vendors as part of a University wide effort to standardize the authentication process across all applications.

PSP Changes

  1. Created a PSP workflow for Design-Build project delivery and team selection.

Kahua Changes

  1. Kahua previously released an ASI Log App. It is available for use, and a job aid was previously added to the training webpage.
  2. The pay request portable view document now includes the SOV line items associated with the pay request for review.
  3. On Change Order forms, university signature section is reformatted to be similar size to contracts. This update will be available on August 3.
  4. Previously completed update to hide the Issue Field Directive Review button after the Field Directive has been approved.
  5. Previously completed update which corrected the Budget Portable View so that it displays added Milestones in the correct order.

Policies, Website, and other Changes

  1. A Vendor Ownership Change policy is now available and serves to remind Vendors of their obligation to notify the Owner and proper parties of an upcoming vendor ownership change. Required documentation is to be submitted to determine if approval of this change is in the State's and University's best interest (44 ILAC § 1.2005(o)).
  2. Updated UOCP website Training, Contracts+, Job Aid document titled "Required Documents before Submitting a Contract in Contracts+". Added documents required for posting and awarding Donor Announcement of an Exempt Purchase on the Bulletin.
  3. Updated Retainer Agreement Policy first page, fourth bullet point to replace "or" with "and" in the following statement. "Unless otherwise stated in the professional services agreement and/or the award posted to the State Procurement Bulletin, retainer agreements may be used on individual small projects with expected total project costs less than $7,500,00 and with professional services fees up to $750,00 per project.".

Contact

If you have any questions, please contact Mark Ramsey.