University of Illinois System
U of I System Capital Updates - July 2025
Posted on 07/30/2025

Changes to Documents, Systems, and Policies

The following changes have been made as a result of University of Illinois System initiatives:

CONTRACTS+ Document Changes

  1. Front End Documents (Single, Multiple, and Single Prime versions)
    1. Updated all 00 40 00 Bidding Documents ITEM 6 to add language from 30ILCS 500/45-105(e) of the Illinois Procurement Code stating that all Construction agencies shall provide a bid preference of 4% of the contract base bid to a responsive and responsible bidder that is an Illinois business. This subsection applies only to projects where a business that is not an Illinois business submits a bid. Also added language identifying supporting documents to be submitted by a bidder that is an Illinois business.
    2. Updated all 00 70 00 General Conditions Documents to update Article 14.3 language regarding Claims for Extension of Time Delay/ Adjustment of the Contract Time for Delay/ Adjustment of the Contract Sum for Delay.
    3. Updated all Front End Documents to enable the option to select both electronic and hard copy bidding formats for UIS only. This option was requested by UIS
    4. (For Single Prime document only) updated 00 40 00 Bidding Document ITEM 6.1 to include Unit Pricing (when used) separately after the Total Single Prime Bid (Base Bid and Alternates) within Item 6.1. Each Unit Pricing was previously included within each Contract Division pricing (6.1.A., 6.1.B….) and now will only be required as a Total Single Prime Unit Price.
  2. Updates made to the CM RFP and PSA RFP:
    1. Updated Minimum Qualifications language regarding Prequalification with the State of Illinois Capital Development Board. Processing may now take up to 45 days (previously identified as 30 days).
    2. Clarification to the Submission and Opening of Qualification Statement, electronic and hard copy submission requirements.
    3. Clarification to the Minimum Qualifications, no.3 stating that if Architectural, Engineering, or Land Surveying services are to be included, staff must be licensed or registered to practice as an Architect, Engineer, or Land Surveyor in the State of Illinois.
    4. Update Code reference for the CM RFP, only, from Article 30-20 to Article 33-20.
  3. Updated the Good Faith Letter Template header field from "Owner Contact Name for Notices" to "Capital Project Manager Name" as the Project Manager usually signs this Good Faith Letter.
  4. Created a new RFP document when soliciting for a Construction Manager (CM). This new RFP (for CMs only) removes pricing submission requirements from the typical RFP language, per Procurement Code 30 ILCS 500/33-20.
  5. Updated PSA Retainer Agreement, PSA Retainer Renewal Agreement and PSA Standard Agreement templates' first page notifications which identifies required award posting information to be submitted to UOCP prior to submitting the Agreements within C+ for internal review.

PRZM Changes

  1. Updated PRZM Ads for CM RFP submissions to not include the pricing component for the vendors, per requirements identified in Contracts+ item 4 above.
  2. For future projects that will only be receiving bids in PRZM and using the PRZM Bid Opening Worksheet, updated the required Scope Statement language to read "NA" rather than "Not Completed".

FCPWeb Changes

  1. No changes.

VSA - CAPS Changes

  1. Updated JOCs vendor evaluations with multiple new fields of requested data entry.

PSP Changes

  1. No changes.

KAHUA Changes

  1. PMs can use the Groups App to see who has been assigned to what group on their projects.
  2. All UIC FY25 and newer projects are now visible to all UIC PMs.
  3. A new job aid is available with steps to export the budget information from the Work Breakdown App to Excel.
  4. Added new "PO + POCO Approved" column to the Work Breakdown App.
  5. Released the Project Status Dashboard to allow PMs to track all open tasks/workflows for a project.
  6. Implemented the Compliance Tracking App to track insurance.

Policies, Website, and other Changes

  1. Retainer Agreement Policy
    1. Updated Attachment D.A. regarding appropriate documentation to be submitted to UOCP and process for award and execution of Professional Retainer Agreements resulting from a QBS or RFP selection.
    2. Updated Attachment D.B. regarding appropriate documentation to be submitted to UOCP and process for award and execution of the Notice of Exercise of Option Retainer Agreement for Retainer and JOCs renewals.
  2. Updated the VSA Job Aid "Get Started-Contractor Annual Prequalification" on UOCP website Training tab. Updated 1st step on job aid to accurately navigate to Vendor links for Vendor Registration and Vendor Dashboard for CAPS.
  3. Removed the "File Naming Conventions" document from UOCP website as it was out of date and redundant to the "Electronic File Naming Convention" document. The Electronic File Naming Convention document has been updated to include file naming conventions for additional types of documents.
  4. Updated the RFP Consultant Selection Policy section for "II. INITIAL EVALUATION of FIRMS" to include language regarding RFP solicitations for a Construction Manager (CM). This new RFP (for CMs only) removes pricing submission requirements from the typical RFP language, per Procurement Code 30 ILCS 500/33-20.
  5. Updated the Alternative Capital Delivery Method Selection Form last page, 3rd paragraph under "Job Order Contracting over $250K" to read "This JOC process is only allowed if the estimated cost for work in the JOC contractor's DOW does not exceed $250,000 and each associated sub DOW's construction estimate remains under the small purchase threshold".
  6. Updated formulas within the "Contractor Evaluation Spreadsheet" on the UOCP website Training tab, VSA- Job Aids. Summary cells G88 and G89 were not including the 5th section's scores. Summary cell G89 was not ignoring entire sections that resulted in a zero score.

Contact

If you have any questions, please contact Karen Brown.