University Office of Capital Programs and Real Estate Services
Capital Updates - June 2016
Posted on 06/03/2016
  • CHANGE TO VSA/OVERHEAD AND BURDEN RATE
  • CHANGE TO PSC SELECTION PROCESS (PSP)
  • E-BUILDER FREQUENTLY ASKED QUESTIONS (FAQ)

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CHANGE TO VSA/OVERHEAD AND BURDEN RATE
Overhead and multiplier rates are a component of the negotiation used primarily to determine the billable rate for additional services beyond basic services. Negotiations for compensation of additional service will also incorporate the use of the overhead and profit multiplier.

The university accepts an overhead multiplier of 1.30. Rates in excess of 1.30 may be allowed with an acceptable Illinois Department of Transportation (IDOT) letter or financial audit, which supports the firms overhead and burden rate.  

The university will accept audits which have been prepared by:

  • Illinois Department of Transportation.
  • Certified Public Accounting (CPA) firm.

The prepared overhead audits must be submitted to the university online through the Vendor Services Application (VSA):

  1. Go to www.uocpres.uillinois.edu.
  2. Land on Applications from the menu bar.
  3. Land on Vendors from the drop-down.
  4. Click CAPS & VSA Dashboard.
  5. Login with your User ID: and Password:
  6. Select Rate Request Approval in the Overhead and Burden Rate Request Management Module.
  7. Follow the on screen instructions, attach a copy of the IDOT letter or financial audit, and submit for approval.

If you have any questions, please contact Chris Rogan. 

CHANGE TO PSC SELECTION PROCESS (PSP)
To assist Committee Members in reaching a more informed decision, the Preliminary Ranking Order has been added to the Discussion Meeting (Interview) Evaluation Composite form in PSP.  The Preliminary Ranking Order is a composite of each Committee Member’s individual rank order from the Discussion Meeting (Interview) Evaluation Individual form.

Final ranking of the firms in priority order and determining a recommended Professional Services Consultant (PSC) to negotiate fee takes place during the committee’s discussion and ranking of the firms.

If you have any questions, please contact Qu Kim.

e-BUILDER SYSTEM
The Frequently Asked Questions (FAQ) document has been updated and is available on the UOCP&RES website:

  1. Go to www.uocpres.uillinois.edu.
  2. Click Training.
  3. Select e-Builder.
  4. Click Get Started.
  5. Select Frequently Asked Questions (FAQ).

If you have any questions, please contact Karen Deering.

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