University Office of Capital Programs and Real Estate Services

Policies and Laws

University Policies

  1. Brand Name Policy: This policy applies to the specifying and/or purchase of specific brand name products for use in capital projects.
  2. Business and Financial Policies and Procedures: The Office of Business and Financial Services manual that contains policies that apply the University and its campuses. General information for any consultants, contractors or vendors that plan to or currently do business with the University.
  3. Capital Professional Services Consultant (PSC) Error and Omissions Policy: This policy should be reviewed by all PSCs interested in doing business with the University prior to submitting for a project. This policy explains how the University assesses errors and omissions on the design of a construction project.
  4. Capital Professional Services Scope and Fee Negotiation Policy: The guidelines for negotiating fees with a PSC after a firm has been selected using the QBS policy and law.
  5. Capital Projects Furniture Purchase Process: This capital furniture purchase guidance document summarizes steps to be taken for purchase of office and classroom furniture, as well as balance of furniture.
  6. Change Order & Amendment Policy: This policy governs expenditures in excess of a capital contract's original price.
  7. Componentization Procedures: The procedures and guidelines for depreciating capital asset costs over their useful lives.
  8. Construction Bid Alternate Policy: This policy outlines how construction bid alternates will be offered and awarded in University capital bid documents.
  9. Deferred Maintenance Program: The University's general provisions and operating procedures regarding deferred maintenance funding and project.
  10. Equal Employment Opportunity Compliance Program: The University's policy regarding the implementation and review of a Contractor's Affirmative Action Plan for capital projects.
  11. Equipment Purchase Procedures (CDB Projects): The procedures used to purchase equipment of projects funded by the Capital Development Board (CDB).
  12. Policy On Minority and Female Business Enterprise (MBE/FBE) Goals in Capital Construction Procurement: The procedures and guidelines established by the University to implement the goals established by the Board of Trustees for the utilization of MBE/FBE construction vendors.
  13. Procedure for University Art in Architecture Policy: This policy is for the purchase of works of art in Board of Trustee level new building and major remodeling projects.
  14. Qualifications Based Selection (QBS) Policy: The University's policy and process for selecting Professional Services Consultants.
  15. Retainer Agreement Policy: Each campus has retained the services of professional consultants to assist on small capital improvement projects. These firms are under contract and on-call to be able to start work on a project in a timely manner.
  16. RFP Consultant Selection Policy: This policy applies to the utilization of professional and artistic services not listed in the Qualifications Based Selection Act (architects, engineers & land surveyors) and includes but not limited to construction management services and landscape architecture services.
  17. SB51 Updated Guidelines: The procedures required for Annual Renewals (retainer contracts and JOC) and for documentation processing for projects less than the Procurement Code bid limit.
  18. Process For Combining Divisions of Work

State and Federal Laws

  1. Elevator Safety and Regulation Act:: The statute that governs elevator safety requirements.
  2. Fire Sprinkler Contractor Licensing Act: The statute that governs the minimum standards for fire sprinkler contractor licensure.
  3. Federal Executive Order 11246 ? Contractor Requirements: Department of Labor regulations pertaining to Equal Employment Opportunity specific to Contractors and Subcontractors.
  4. Illinois Architectural Practice Act of 1989: The statute that governs the profession of Architecture in Illinois.
  5. Illinois Higher Board of Education and Procurement Code: The guidelines and procurement rules that the University operates under with regards to contracting for the design and construction of facilities.
    1. Public Act 096-795, effective for all solicitations on or after July 1, 2010, makes significant revisions to the Procurement Code.
    2. Public Act 096-920 amends and clarifies the original Act.
  6. Illinois Human Rights Act: This statute must be adhered to by the University and the vendors that the University hires to perform work.
  7. Illinois Interior Design Title Act: The statute that governs the profession of Interior Design.
  8. Illinois Landscape Architectural Practice Act of 1989: The statute that governs the profession of Landscape Architecture in Illinois.
  9. Illinois Plumbing License Law: The statute that governs the minimum standards for plumbing contractor licensure.
  10. Illinois Professional Engineering Practice Act of 1989: The statute that governs the profession of Engineering in Illinois.
  11. Illinois Professional Land Surveyor Act of 1989: The statute that governs the profession of Land Surveying in Illinois.
  12. Illinois Roofing Industry Licensing Act: The statute that governs the minimum standards for roofing contractor licensure.
  13. Illinois Structural Engineering Practice Act of 1989: The statute that governs the profession of Structural Engineering in Illinois.
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