University Office of Capital Programs and Real Estate Services
Capital Updates - January 2015
Posted on 01/23/2015
  • CHANGES TO UPSIDE AND CONTRACT DOCUMENTS
  • CHANGES TO CERTIFICATIONS AND DISCLOSURES

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CHANGES TO UPSIDE AND CONTRACT DOCUMENTS

   Contract Documents

  1. On the PSA Attachment D, Page 1 has been revised to include the Veteran’s (VOSB & SDVOSB) and FMB CMS MAFBE statuses and Page 2 has been updated to include these classifications along with definitions.   FMB CMS MAFBE designation have been included throughout the contract documents.
  2. The Project Number has been added after Project Title on the PSC and CM Amendment Forms.
  3. The requirement for vendors to send back 2 originals of their contract for U of I signature has been removed.
  4. Corporate seals are no longer needed on the U of I Bid Form or Bid Bonds.
  5. Added the words “fixtures, furnishings” in various areas of the front end document when “equipment” is referenced in these documents to account for procurement/installation of furniture by contractors when included in bidding documents.
  6. Included FF&E language in PSA contracts interior design section to provide guidance on use of IPHEC furniture vendors.
  7. Removed use of U.S. Mail in favor of delivery confirmation of documents for notices.
  8. Included the new 2015 UIUC Project Labor Agreement in the front end document.
  9. Included specific address/location information for bids mailed or hand delivered to the University.
  10. Added the word “germane’ to the EWA/FD form in PRZM and Upside documents.

   Upside Project Form

  1. The Division of Work will now auto-populate on the Bid Tab in the Assigned DOW section of the bid opening time and date.
  2. PSC Amendment information (e.g., Summary of Contractual services) and the calculated values have been added to the PSC tabs on the Input Worksheet and Project Form.
  3. PSA Amendment changes, concerning calculations for the new and old values, can now be entered on the Upside Project Form, which must be refreshed after entering the values.
  4. Information from Attachments B, C, and D for PSC contracts will now be retained within the PSC tab of the Upside Project Form (under PSC Contract Type drop-down identified as Amendment). These attachments, if identified to be included with the Amendment, will automatically be populated in the Amendment when it is generated during the Contract Request process. These attachments will be inserted into the PSA Standard and Retainer documents and will be edited from the project form not the PSA document itself.
  5. Vendor Registered Agent information will now import from the Vendor Services Application (VSA) into the Upside Project form.
  6. A filter for PSC company names has been added to the PSC tab (same as for the Contractors on the Bid tab).
  7. The Project address information from the Project Form will now import into the construction Bid Advertisement.
  8. The amount of characters needed for the Project Specific Prequalification on the Project Form bidding tab has been increased to 5,000 (e.g., Document 004600 in the front end document).

   Upside Contract Request

  • There is now a choice to add the PSA Attachments B, C, and D to the Amendment form when it is generated through the contract request.

   Upside Input Worksheet

  • Amendment information (e.g., Summary of Contractual services) and the calculated values have been added to the PSC tabs on the Input Worksheet and Project Form.

   Upside Interface

  • Unused icons within the left column of Upside have been removed.


CHANGES TO CERTIFICATIONS AND DISCLOSURES

Recent changes made to the Illinois Procurement Code, along with revisions recommended by UI Counsel, have resulted in changes to the following documents:

  1. University of Illinois Certifications and Statutory Requirements Form.
  2. State of Illinois’ Financial Disclosures and Conflicts of Interest Form.

For advertisements with a publish date of January 23, 2015 and forward, the vendor must submit the Certifications and Statutory Requirements form with the footer of 01/15 and the Financial Disclosures and Conflicts of Interest form with the footer of V.15.1.

   Following is a brief explanation of the changes that were made:

  • Certification #25 – This certification has been changed in accordance with language changes to the Procurement Code section 30 ILCS 500/20-43.  The language has been changed from “Authorized to Do Business” to “Authorized to Transact Business or Conduct Affairs”.
  • Certification #29 – This certification has some language removed pertaining to Medicare and Medicaid funding that is no longer applicable.
  • Certification #33 – Additional language has been added to permit curing of non-disclosure concerning Business with Iran disclosure after bid/offer submission.  The language has been changed to “A bid or offer that does not include this disclosure may be given a period after the bid or offer is submitted to cure non-disclosure.  A Chief Procurement Officer may consider the disclosure when evaluating the bid or offer or awarding the contract.”
  • Certification #37 – This certification has been removed due to not being required to be a vendor certification.
  • States Financial Disclosures and Conflicts of Interest Form – Step 1, Option 2, has been changed from 200 shareholders to 100 shareholders in accordance with changes to the Procurement Code.
  • NEW Certification #45 – Vendor certifies that is has reviewed and will comply with the Department of Employment Security Law (20 ILCS 1005/1005-47) as applicable.
  • NEW Certification #46 – Vendor certifies that if it is awarded a contract through the use of the preference required by the Procurement of Domestic Products Act, then it shall provide products pursuant to the contract or subcontract that are manufactured in the United States. 30 ILCS 517
  • NEW Certification #47 – Vendor warrants and certifies that it and, to the best of its knowledge, its subcontractors have and will comply with Executive Order No. 1 (2007). The Order generally prohibits Vendors and subcontractors from hiring the then-serving Governor’s family members to lobby procurement activities of the State, or any other unit of government in Illinois including local governments if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity.
  • NEW Certification #48 – Vendor certifies that if an individual, sole proprietor, partner or an individual as a member of a LLC, he/she has not received an early retirement incentive prior to 1993 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code or an early retirement incentive on or after 2002 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code. 30 ILCS 105/15a; 40 ILCS 5/14-108.3; 40 ILCS 5/16-133

   These forms can be found on the UOCP&RES website:

  1. Navigate to www.uocpres.uillinois.edu.
  2. Land on Contractors or Design Professionals on the menu bar.
  3. Select Contracts and Forms from the drop-down menu.

For questions regarding these changes, please contact Chris Rogan.

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