University Office of Capital Programs and Real Estate Services

Policies and Laws

University Policies

  1. Brand Name Policy: This policy applies to the specifying and/or purchase of specific brand name products for use in capital projects.
  2. Business and Financial Policies and Procedures: The Office of Business and Financial Services manual that contains policies that apply the University and its campuses. General information for any consultants, contractors or vendors that plan to or currently do business with the University.
  3. Capital Professional Services Consultant (PSC) Error and Omissions Policy: This policy should be reviewed by all PSCs interested in doing business with the University prior to submitting for a project. This policy explains how the University assesses errors and omissions on the design of a construction project.
  4. Capital Professional Services Scope and Fee Negotiation Policy: The guidelines for negotiating fees with a PSC after a firm has been selected using the QBS policy and law.
  5. Capital Projects Furniture Purchase Process: This capital furniture purchase guidance document summarizes steps to be taken for purchase of office and classroom furniture, as well as balance of furniture.
  6. Change Order & Amendment Policy: This policy governs expenditures in excess of a capital contract's original price.
  7. Construction Bid Alternate Policy: This policy outlines how construction bid alternates will be offered and awarded in University capital bid documents.
  8. Consultants' Guide for Capital Projects Requiring University of Illinois Board of Trustees Approval: Requirements for the review process and information requirements for projects that require Board of Trustees approval.
  9. Policy On Minority and Female Business Enterprise (MBE/FBE) Goals in Capital Construction Procurement: The procedures and guidelines established by the University to implement the goals established by the Board of Trustees for the utilization of MBE/FBE construction vendors.
  10. Procedure for University Art in Architecture Policy: This policy is for the purchase of works of art in Board of Trustee level new building and major remodeling projects.
  11. Process For Combining Divisions of Work: The process relating to Divisions of Work determination for capital construction.
  12. Qualifications Based Selection (QBS) Policy: The University's policy and process for selecting Professional Services Consultants.
  13. Retainer Agreement Policy: Each campus has retained the services of professional consultants to assist on small capital improvement projects. These firms are under contract and "on-call" to be able to start work on a project in a timely manner.
  14. RFP Consultant Selection Policy: This policy applies to the utilization of professional and artistic services not listed in the Qualifications Based Selection Act (architects, engineers & land surveyors) and includes but not limited to construction management services and landscape architecture services.

State and Federal Laws – Partial Listing

  1. Illinois Architectural, Engineering, and Land Surveying Qualifications Based Selection Act: The state statute that governs the process of selecting Professional Services Consultants. This has been incorporated into the University's QBS Policy.
  2. Illinois Architectural Practice Act of 1989: The statute that governs the profession of Architecture in Illinois.
  3. Illinois Higher Board of Education and Procurement Code: The guidelines and procurement rules that the University operates under with regards to contracting for the design and construction of facilities.
    1. Public Act 096-795, effective for all solicitations on or after July 1, 2010, makes significant revisions to the Procurement Code.
    2. Public Act 096-920 amends and clarifies the original Act.
  4. Illinois Human Rights Act: This statute must be adhered to by the University and the vendors that the University hires to perform work.
  5. Illinois Interior Design Title Act: The statute that governs the profession of Interior Design.
  6. Illinois Landscape Architectural Practice Act of 1989: The statute that governs the profession of Landscape Architecture in Illinois.
  7. Illinois Professional Engineering Practice Act of 1989: The statute that governs the profession of Engineering in Illinois.
  8. Illinois Professional Land Surveyor Act of 1989: The statute that governs the profession of Land Surveying in Illinois.
  9. Illinois Structural Engineering Practice Act of 1989: The statute that governs the profession of Structural Engineering in Illinois.
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