Announcements

  • Upside Contract
    November 20, 2009 – On November 20, 2009, the University of Illinois Office of Capital Programs and Real Estate Services (UOCP&RES) went live with… More …
  • November Board of Trustees Meeting
    November 12, 2009 – The items considered during the meeting… More …
  • New Capital Contract Document System
    November 3, 2009 – In late November, 2009, the University of Illinois Office of Capital… More …
  • Congratulations to Mike Bass
    October 30, 2009 – Please join us in congratulating Mike Bass on his recent promotion… More …
  • FCPWeb Log-in Issues
    October 7, 2009 – We are continuing to experience intermittent log-in issues with FCPWeb… More …
  • Vendor Services Application
    October 1, 2009 – UOCP&RES will introduce a Vendor Services Application to replace… More …

Contracts and Forms

Sample Standard Contracts, Forms and Procedures

  1. Invitation for Construction Bid: Standard document that is used for advertisement on the Illinois Public Higher Education Procurement Bulletin website.
  2. Notice of Contract for Professional Services: Standard letter issued when a Professional Services Consultant selection has been approved by the Board of Trustees.
  3. Notice of Contract Award: Standard letter issued when a Construction Contract is awarded.
  4. Change Order/Amendment over $50,000: Standard document used to issue approved Change Orders (Construction Contract) or Amendments (Professional Services Agreement).
  5. Professional Services Agreement: Copy of the standard Professional Services Agreement where project specific information is entered into the document in CDS. The terms and conditions for the agreement are typical for most projects.
    1. PSA Attachment A B C D (Summary) E
    2. PSA Attachment D (MAFBE Certification)
  6. Professional Services Small Project Agreement: Copy of the standard Professional Services Small Project Agreement where project specific information is entered into the document in CDS. The terms and conditions for the agreement are typical for most projects.
  7. Equipment and Purchase Procedures for CDB Projects: The process used for CDB funded projects when
  8. Professional Services Consultant Evaluation Forms: Standard evaluation forms used as part of the QBS Policy requirements.
    1. Preconstruction Phase Evaluation (Required): Completed at the end of Bidding and Award Phase.
    2. Construction Phase Evaluation (Required): Completed at the end of Substantial Completion.
    3. Conceptualization Phase Evaluation (Required): Completed at the end of a Conceptualization Phase contract including Masterplans and Feasibility studies.
    4. Retainer Evaluation (Required): Completed prior to renewal or completion of a Retainer PSC Contract.
    5. Design Phase Evaluation (Optional): May be completed at the end of Schematic Design, Design Development and/or Construction Documents Phases.
    6. Post Construction Phase Evaluation (Optional): May be completed at the end of the Warranty Phase when all contractual responsibilities are complete.

Specifications - Standard Front End Documents
(CSI MasterFormat 2004)

  1. Section 00 10 00S – Notice to Bidders (Single Contract)
  2. Section 00 10 00M – Notice to Bidders (Multiple Contract)
  3. Section 00 20 00 – General Instructions to Bidders
  4. Section 00 40 00S – Proposal (Single Contract)
  5. Section 00 40 00M – Proposal (Multiple Contract)
  6. Section 00 45 00 – Annual Prequalification Statement
  7. Section 00 46 00 – Prequalification Statement
  8. Section 00 50 00S – Standard Contract Execution Forms (Single)
  9. Section 00 50 00M – Standard Contract Execution Forms (Multiple)
  10. Section 00 60 00S – Standard Contract Administration Forms (Single) – All Forms
    1. Index to the Standard Contract Administration Forms
    2. Contractor's Schedule of Values
    3. MAFBE Subcontractor/Vendor/Supplier Certification
    4. Payment Application: Part IA – Payment Certificate for Contractor w/ Assigned Subcontractor
    5. Contractor's Payment Application: Part II – Schedule of Work
    6. Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    7. Contractor's Payment Application: Part IV – Employee Utilization Report
    8. Construction Contract Change Order for Contractor (no assignment)
    9. Emergency Work Authorization (EWA) / Field Directive (FD)
    10. Contractor's Affidavit for Reduction in Retainage
    11. Contractor's Affidavit for Final Payment
    12. Contractor's Final Release and Waiver of Lien
    13. Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    14. Certificate of Substantial Completion
    15. Contractor/Subcontractor Request for Proposal Breakdown Summary
    16. Professional Services Billing Form
  11. Section 00 60 00M – Standard Contract Administration Forms (Multiple) – All Forms
    1. Index to the Standard Contract Administration Forms
    2. Contractor's Schedule of Values
    3. MAFBE Subcontractor/Vendor/Supplier Certification
    4. Payment Application: Part I – Payment Certificate
    5. Contractor's Payment Application: Part II – Schedule of Work
    6. Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    7. Contractor's Payment Application: Part IV – Employee Utilization Report
    8. Construction Contract Change Order for Contractor (assigned subcontractors)
    9. Construction Contract Change Order for Contractor (with assigned subcontractors)
    10. Emergency Work Authorization (EWA) / Field Directive (FD)
    11. Contractor's Affidavit for Reduction in Retainage
    12. Contractor's Affidavit for Final Payment
    13. Contractor's Final Release and Waiver of Lien
    14. Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    15. Certificate of Substantial Completion
    16. Contractor/Subcontractor Request for Proposal Breakdown Summary
    17. Professional Services Billing Form
  12. Section 00 70 00 – General Conditions
  13. Section 00 90 00 – Addenda and Modifications

Specifications - Standard Front End Documents
(CSI MasterFormat 1995)

  1. Section 00100S – Notice to Bidders (Single Contract)
  2. Section 00100M – Notice to Bidders (Multiple Contract)
  3. Section 00200 – General Instructions to Bidders
  4. Section 00250 – Prequalification Statement
  5. Section 00300S – Proposal (Single Contract)
  6. Section 00300M – Proposal (Multiple Contract)
  7. Section 00700 – General Conditions
  8. Section 00810S – Standard Contract Execution Forms (Single)
  9. Section 00810M – Standard Contract Execution Forms (Multiple)
  10. Section 00820S – Standard Contract Administration Forms (Single) – All Forms
    1. Index to the Standard Contract Administration Forms
    2. Contractor's Schedule of Values
    3. MAFBE Subcontractor/Vendor/Supplier Certification
    4. Payment Application: Part IA – Payment Certificate for Contractor w/ Assigned Subcontractor
    5. Contractor's Payment Application: Part II – Schedule of Work
    6. Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    7. Contractor's Payment Application: Part IV – Employee Utilization Report
    8. Construction Contract Change Order for Contractor (no assignment)
    9. Emergency Work Authorization (EWA) / Field Directive (FD)
    10. Contractor's Affidavit for Reduction in Retainage
    11. Contractor's Affidavit for Final Payment
    12. Contractor's Final Release and Waiver of Lien
    13. Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    14. Certificate of Substantial Completion
    15. Contractor/Subcontractor Request for Proposal Breakdown Summary
    16. Professional Services Billing Form
  11. Section 00820M – Standard Contract Administration Forms (Multiple) – All Forms
    1. Index to the Standard Contract Administration Forms
    2. Contractor's Schedule of Values
    3. MAFBE Subcontractor/Vendor/Supplier Certification
    4. Payment Application: Part I – Payment Certificate
    5. Contractor's Payment Application: Part II – Schedule of Work
    6. Contractor's Payment Application: Part III – Affidavit and Partial Lien Waiver
    7. Contractor's Payment Application: Part IV – Employee Utilization Report
    8. Construction Contract Change Order for Contractor (assigned subcontractors)
    9. Construction Contract Change Order for Contractor (with assigned subcontractors)
    10. Emergency Work Authorization (EWA) / Field Directive (FD)
    11. Contractor's Affidavit for Reduction in Retainage
    12. Contractor's Affidavit for Final Payment
    13. Contractor's Final Release and Waiver of Lien
    14. Final Release and Waiver of Lien for Subcontractors/Vendors/Suppliers
    15. Certificate of Substantial Completion
    16. Contractor/Subcontractor Request for Proposal Breakdown Summary
    17. Professional Services Billing Form
  12. Section 00830 – Annual Prequalification Statement
  13. Section 00900 – Addenda and Modifications